In every Manufacturing Organisation Purchase Department play a vital role in managing production. Effective Purchase Planning helps in managing finances by keeping proper check on stocks.

In our ERP, purchase data flows right from Indent preparation to Purchase Order generation. Indent can be generated by any department but need to be authorised by Stores Department incharge who can either accept or amend or reject indent after viewing stock position of each indented item. Our ERP takes care of all amendments and indent cancellation, and can generate reports for management to analyze data as and when required. Authorized Indent print will show current stock position, Last PO Rate, Last PO Discount% , Last PO Number and date , Monthly Consumption of each indented item.

After Authorization from Stores Department, Indent will move to Purchase Department for Purchase Order Preparation. Here Purchase officer will input best prices of each item and can also view details of transactions of each item so that he can compare prices at the time of raising Purchase Order. This Purchase Order will move further for authorization from senior officer who can amend , cancel or authorize Purchase order.

The user can also raise Purchase Schedules for those items which require regular supplies from vendor and all the purchase parameters are same except quantity. Purchase Schedules are of two types Monthly and Weekly. Management can view Indent v/s Purchase v/s Material Received report for proper control of Stores and Inventory.

Material Receipt Note : Material will be supplied by Vendor as per Purchase Order and Purchase Schedule and the information will input in our ERP using Material Receipt Note (MRN). User just need to select Vendor Name and ERP will show all pending Purchase Order and Schedules of selected Vendor. User will select items which are received and input accepted quantity . Prices and other parameters will be picked from Purchase Order automatically and with very less number of keys MRN will be saved. Print of each MRN will be generated after saving.
This MRN will move to Quality Control Section of ERP, where the authorized user will input Rejection (if any) of item with proper reason of rejection. The quantity which is OK will update Stock registers and rejected qty will update Rejected Stock Register. This Rejected Stock will be returned back to Vendor by using NRGP (if non–excisable) or by using Sales Invoice (if Excisable).
Now your Store is ready to issue material to various departments as and when required.
A detailed closing stock report is always available to view stock balances with or without valuation.

Material Issue :Materials will be issued to various departments as and when required using requisition slips. Stores department will generate Issue Slip in ERP which automatically deduct stock after issue. This issue slip also keeps track of Cost Centre & Sub Cost Centre of each item. This will help Management to analyze Cost incurred at each Cost Centre & Sub Cost Centres.

Material Received From Department :Materials not required by department after issue can be returned back to stores using this option. This will add items in stores with proper Cost Centre and Sub Cost Centres.

Returnable Gate Pass (RGP) : Use this option for those Materials which needed to be sent back to Vendor in case of rejection or for any kind of repair work for which material will be returned after doing some work. Material sent on RGP will be taken back by using MRN option. Management can always view pending material sent on RGP to keep track of materials.
Non-Returnable Gate Pass (RGP) : Use this option for those Materials which needed to be sent back to Vendor in case of rejection or for any other reason for which material will not be returned back. Management can always view material sent on NRGP to keep track of materials.